Productivity Hacks That Remote Teams Swear By

With collaboration tools like an online shared whiteboard or virtual team management applications, working remotely has become all the more easier.

With technology moving at breakneck speeds, it was only a matter of time that working online went mainstream. The way things stand right now, it’s not uncommon to see a company’s entire workforce contributing while working from remote locations, all thanks to the power of technology. With collaboration tools like an online shared whiteboard or virtual team management applications, working remotely has become all the more easier.

But, with all the convenience that remote work brings, there is also a sense of skepticism attached to this new work culture. The biggest question raised time and again is about the productivity of employees and how remote teams stay on-point with deadlines. In all honesty, each remote team or telecommuting worker has his/her way to stay productive while collaborating online. However, there are some tried and tested productivity tips that all distributed teams depend upon. Read on to know more.

Scheduling

This may come across as something you already know, but staying on-course with the help of a schedule is essential for productivity enhancement, especially for remote workers. Due to the easy-going nature of remote working, it’s not difficult for distractions to creep in. To save yourself from scrambling at the last minute, create a scheduling system that clearly indicates the tasks based on their priority.

Take a leaf out of the Agile playbook and create a team Kanban board on your online shared whiteboard. This board can list items that are ‘WIP(work in progress)’, ‘To-do’, and ‘Done’. A regularly updated team schedule will ensure everyone is on the same page, and your project is delivered well within time.

With the help of a scheduling system that your team understands and complies with, you can scale new heights in terms of project delivery and work quality.

Collaboration

The true essence of all remote projects is collaboration. Think of it as the glue that binds your remote team together. With so much being said about online collaboration and how it is fueling the distributed work culture, it is imperative that remote teams understand their strengths and weaknesses. For online collaboration to be effective, it is essential for members to share ideas freely, conduct regular brainstorming sessions, or discuss tasks. Using an advanced online shared whiteboard that allows users to ideate in real-time will definitely help team members to collaborate for better productivity.

While collaborating on tasks may be relevant for all teams, its importance becomes more evident for distributed teams. Collaboration not only instills a sense of teamwork within workers but also acts as a positive engagement practice that keeps the workers happy about their involvement in the organization’s progress.

Communication

A root cause analysis for most delayed projects will point towards ineffective communication. Teams facing challenges while communicating with each other often find themselves dissatisfied, the end result is a pile-up of unfinished tasks and a massive hit on productivity.

To combat the ill effects of poor communication, online teams should have open communication channels where real-time exchanges can take place. Modern collaboration applications offer multiple communication means like audio and video conferencing, chat, screen sharing, annotations, or document sharing in real-time. With such advanced ways to stay in touch with your distributed team, all plans will remain on course, and the project deadlines will never be missed.

Streamlining

This might seem like an abstract thing to do for remote teams, but Streamlining has its benefits for sure. You can start in the right direction by delegating responsibilities with clear deliverables. What this will do is give your remote team a sense of purpose and responsibility. With everyone accountable for delivering their tasks on time, there will be some room left for last-minute tweaking or adding final touches.

Another way in which remote work can be streamlined is by conducting regular meetings. With the whole team meeting at the predefined schedule, agendas can be set for the coming days, weeks, or months. With a streamlined process in place, your remote team will produce results faster and work like a well-oiled machine.

In conclusion

The modern trend of remote working lays emphasis on the final results rather than the number of hours worked. In line with this new mindset, the above-mentioned points will undoubtedly prove beneficial for all remote working teams and online collaborators. Tell us what you think in the comments section below.

This content is sponsored by Hubert Dwight.

Photo: Shutterstock

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